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nlp:naacl_2009_bookchairs [2015/04/21 22:26] (current)
ryancha created
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 +<​big>'''​To:​ NAACL-HLT 2009 workshop and special session program chairs.'''</​big>​
  
 +== Introduction ==
 +
 +To all "book chairs",​ i.e., those who are organizing workshops or special sessions held in conjunction with NAACL HLT 2009.
 +
 +Once you have finished reviewing your papers and putting together your programs, you are ready to collect camera-ready copy from your authors. ​ This message will help you take the next steps. ​ Please consider this page to be your handbook. ​
 +
 +Christy Doran and I are the publications chairs for NAACL-HLT 2009.  In addition to assembling the proceedings for the main conference, part of our job is to help you assemble your own camera-ready proceedings for your workshop or special session. ​ In the jargon of ACL publications,​ you are a "book chair"​. ​ Our objective is to help you to produce your digital proceedings in the right format for the printer and for electronic media. ​ We provide the tools, answer questions, and give feedback. ​ Once you have built your digital proceedings,​ we take it from there and work with the printer to produce the volumes in hard copy, on DVD-ROM, and on the ACL anthology. ​ We also coordinate with the printer to have the materials delivered to the conference venue.
 +
 +'''​To help you succeed, we are providing the following recipe. ​ Please read this now and take action.'''​
 +
 +== 1. Configure your session'​s START account for camera-ready papers. ==
 +
 +We assume that you are using START to collect camera-ready papers. ​ If you have not already done so, please log in now, and update the START page that accepts the camera-ready copy.  This will improve the page so that it collects copyright transfer signatures and revised author/​title information,​ as was done for the main conference.
 +
 +You should log into your START account, go to the Manager'​s Console, under the heading "Final Submissions",​ click on the tool/link called "Setup Final Submissions",​ push the SAVE button at the bottom of the page, and continue as appropriate.
 +
 +You want to do this before your authors upload their final papers.
 +
 +If you are not planning to use START to collect camera-ready papers, you will need to make alternative arrangements for collecting copyright forms and to manually organize your data for use by the publications scripts.
 +
 +== 2. Communicate with your authors. ==
 +
 +Please tell your authors to visit the following site for instructions about camera-ready formatting and copyright:
 +
 +http://​nlp.cs.byu.edu/​mediawiki/​index.php/​NAACL_2009_Publications ​
 +
 +Note that this page is designed for the main conference. ​ If you would like, you may copy this page and adapt it specifically to your workshop.
 +
 +Also remind your authors that they must click through ACL's Copyright Transfer Agreement. ​ If any of them uploaded to START before you followed the instructions in step #1 above, then they won't have had a chance to do this and should re-upload.  ​
 +
 +== 3. Become familiar with the suite of scripts called "​ACLPUB"​ for producing the proceedings. ==
 +
 +The scripts make production relatively easy, especially if you are using START. ​ If you are uncomfortable using command-line tools, you will want to recruit someone to help you with the assembly of the proceedings.
 +
 +The scripts help you produce a LaTeX book that includes all of the individual PDF papers together with a preface, table of contents, session schedule, author index, etc.  You can edit the LaTeX directly if you want to do something non-standard.
 +
 +The scripts also feed into our DVD-ROM production process and into the ACL Anthology.
 +
 +Download the ACLPUB tools from the JHU CVS repository by following the directions here:
 +
 +http://​www.cis.udel.edu/​~carberry/​ACL/​publications-repository-access.txt ​
 +
 +== 4. Follow the directions provided in aclpub/​doc/​bookchairs/​index-naacl09.html found inside the ACLPUB package. ==
 +
 +Another copy of those directions is located here:
 +
 +http://​faculty.cs.byu.edu/​~ringger/​naacl09/​howto.html ​
 +
 +As you can see from this guide, there are a number of things that you will have to do as a book chair in order to get a satisfactory proceedings. ​ It should only take a few hours. ​ Beyond producing a preface, other steps include setting the times of the program, adjusting the vertical offset of non-compliant papers, checking for copyright signatures, etc.
 +
 +Ask us questions if you get stuck (reach us at [mailto:​naacl09pub@gmail.com naacl09pub@gmail.com] )
 +
 +== 5. Produce the final .tgz ball comprising your proceedings and deliver it to us. ==
 +
 +For the workshops, we need your proceedings by April 26.  For the other special sessions, we will follow up with you regarding workable deadlines. ​ If you can produce them sooner, we would definitely appreciate that, as it will help us detect problems early.
 +
 +== 6. We will give you feedback to help you fine-tune the proceedings and produce a high-quality product. ==
 +
 +During production we will add cover art and an ISBN number for your proceedings
 +
 +== Timelines ==
 +
 +For the workshops:
 +
 +* Mar 30, 2009    Notification of paper acceptances (alert us if you are deviating significantly from this)
 +* Apr 12, 2009    Camera-ready copies due to workshop chairs
 +* Apr 26, 2009    Proceedings due to publications chairs (Christy & Eric)
 +* June 4-5, 2009  NAACL HLT 2009 workshops
 +
 +== Final ==
 +
 +Feel free to send questions.
 +
 +''​Best regards'',<​br>​
 +Eric Ringger and Christy Doran<​br>​
 +[mailto:​naacl09pub@gmail.com naacl09pub@gmail.com]<​br>​
 +Your NAACL-HLT 2009 Publications Chairs
nlp/naacl_2009_bookchairs.txt ยท Last modified: 2015/04/21 22:26 by ryancha
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